Outlook Express is an E-mail client. It is usually distributed with
Internet Explorer. The Windows 3.1x version uses POP3 (Post Office Protocol
III) to manage E-mail messages. The Windows 95 version uses POP3 and IMAP
(Internet Mail Access Protocol) to manage E-mail messages. Outlook Express
can be configured for multiple accounts with E-mail services.
This program has address book creation, spell-checking, and the ability
to send attachments. It can also be incorporated into MAPI functions
of other Microsoft products. This means you can send documents directly
from the application in which they were created.
How to setup Outlook Express
Each version is configured in the same manner. The Internet Connection
Wizard is used to input the general information about each account's
mail server. When installing Outlook Express for the first time, the Internet
Connection Wizard will automatically run. The wizard can also be
run when you want to add new accounts.
To launch the wizard in Outlook Express, follow these instructions:
Open Outlook Express.
Select the Tools menu and the Accounts option.
In the Internet Accounts window, select the Add button and the Mail
The Internet Connection Wizard asks for the following information:
Display name - This should be your real name.
E-mail address - This should be the E-mail address where you receive your
messages. For example:
GatorLink E-mail services: email@example.com
NERDC NERSP accounts: firstname.lastname@example.org
CIRCA Grove accounts: email@example.com
Freenet E-mail services: firstname.lastname@example.org
Type of server - Most computer accounts with mail services will use POP
or IMAP servers. You will need to check with your account manager
for this information.
GatorLink E-mail services: provides POP3 & IMAP servers
NERDC NERSP accounts: provides POP3 & IMAP servers
CIRCA Grove accounts: provides POP3 & IMAP servers
Freenet E-mail services: provides POP3 & IMAP servers
Incoming mail (POP or IMAP) server - This is the name of the mail
server that manages your incoming mail. You will need to check with your
account manager for this information.
IMAP server - imap.ufl.edu
GatorLink E-mail services: POP3 server - pop.ufl.edu
IMAP server - imap.nersp.nerdc.ufl.edu
NERDC NERSP accounts: POP3 server -
IMAP server - grove.ufl.edu
CIRCA Grove accounts: POP3 server - grove.ufl.edu
IMAP server - imap.afn.org
Freenet E-mail services: POP3 server - pop3.afn.org
Outgoing mail (SMTP) server - This is the name of the mail server
that manages your outgoing mail. You will need to check with your account
manager for this information.
POP account name - This is the username of your computer account. It is
the part of your E-mail address before the @ sign.
GatorLink E-mail services: SMTP server - smtp.ufl.edu
NERDC NERSP accounts: SMTP server - smtp.nerdc.ufl.edu
CIRCA Grove accounts: SMTP server - grove.ufl.edu
Freenet E-mail services: SMTP server - smtp.afn.org
Password - Every computer account is protected by a password. Enter the
password of your computer account that has E-mail services.
Internet mail account name - This is a name that you create to represent
your mail services.
Choose connection type - Choose the way you connect to the Internet.
Dial-Up connection - Select the dial-up account.
Once the wizard completes, you will have a new account added to Internet
As mentioned before, the wizard only configures the general settings. You
may find it necessary to change some specific settings in each account.
To find the specific settings of each account, open the Internet Accounts
window, press the Mail tab, select the account name and press
the Properties button.
Most settings can be left as they are. If you do not know what a setting
does, select the ? button located in the top-right corner of the
window and the then select the setting. A brief description will appear
explaining what the setting does.
We strongly recommend not selecting the setting, Only show prescribed
folders, for any E-mail account you set-up. This setting is located
on the Advanced tab of each account's properties window.
We also recommend not selecting the setting, Check for new messages
every -- minutes. This will prevent the excess querying of the
mail sever while you are on-line. This setting is located on the General
tab in the Options window. The Options window is opened
by selecting the Tools menu and the Options button.
Where is the mail directory?
When you use the IMAP server, most E-mail clients will place your messages
in a directory of their choosing. If you use more than one program
to read your E-mail messages, it will be necessary to tell each client
in what directory your messages are stored. If this is not done, then the
clients may not display all of your mail folders and messages.
For example, if you have a CIRCA Grove or NERDC NERSP account and you
have used the Pine E-mail program provided by the account, you will find
that your messages are stored in files in the mail directory.
You will need to setup Outlook Express to look in that directory to display
these saved messages.
The setting, Root folder path, directs OutLook Express to store
messages in and read messages from a specific directory. This setting
is located on the Advanced tab of each account's properties
window. In Outlook Express, this setting should be set to the following
directories for each account.
GatorLink E-mail services: Leaving this setting blank works for
most E-mail clients. Outlook
Express by default reads the proper directory.
NERDC NERSP accounts: Type mail/
CIRCA Grove accounts: Type mail/
Other accounts: Check with your account manager for guidance.
Where can folders be created?
The GatorLink mail server will only allow folders to be created ONLY
inside the Inbox folder. To create a folder in the Inbox, highlight the
Inbox, select the File menu, the Folder and New
Folder option, type the new folder name, and press the OK button.
Other mail servers may have different rules. For example, CIRCA
Grove and NERDC NERSP accounts allow mail folders to be created outside
of the Inbox folder. For other accounts with E-mail services check
with the account administrators for any rules regarding the creation of
The POP3 protocol allows an E-mail program like Outlook Express to
download your messages directly from the mail server and store the messages
on your local computer. Therefore, no messages are stored on your computer
If you read messages using POP3, remember that your messages are stored
on the machine you are using and that you will need to remove these message
if you do not want them read by anyone else who has access to the computer.
POP3 clients also have the ability to only download copies of your messages
and leave the original messages in the Inbox of the mail server. This means
that the next time you read your messages you may read old messages again.
Most POP3 clients have a mechanism* that will mark and eventually delete
these messages. Outlook Express offers two such deletion methods in the
Advanced tab of each account's properties window.
* This mechanism can become confused (out of sync) if you read your
mail from multiple computers.