University of Florida Securing Your Account
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Securing Your Account

The University of Florida employs various measures to protect the security of its computing resources and its user's accounts.

Security is Everyone's Responsibility

You should be aware, however, that the university cannot guarantee security and confidentiality. You should therefore engage in "safe computing" practices by establishing appropriate access restrictions for their accounts, guarding their passwords and changing them regularly.

You should not let anyone else use your account. You are responsible for all activities that originate from your computer account.

You are responsible for adhering to the policies in the document Policies for Use of GatorLink and the Policy on Acceptable Use of University Computing Resources. When you use University resources, you agree to these policies.

What Can Happen if Someone Uses Your Account?

Some people feel that they do not have anything to lose if their account is compromised.

What can happen if someone else uses your account?

  • they can read your personal e-mail,
  • they can send fraudulent, slanderous, or defamatory e-mail messages under your name,
  • the loss of personal information and resources,
  • theft, modification, or destruction of personal files,
  • the misuse of your account to commit computer crimes,
  • the spread of computer viruses,
  • the storage of material on your account that would implicate you in illegal or unethical acts,
  • etc.

Security Tips

The technical support team is on the job, but the integrity of your stored data depends on you! The following procedures can help protect all your hard work and save you a lot of headaches:

  • Protect your password (see "Password Protection Procedures")
  • Make sure you are running the latest versions of virus scanning software
  • Don’t open e-mail attachments without first scanning them with a virus protection program (like McAfee Virus Scan)
  • Update your virus definitions weekly
  • Don’t respond to spam e-mail with ‘Remove’ messages - this only confirms that your address is valid
  • When online, be careful where you give out your address. Many Web sites require you to register and enter your e-mail address. Look on their page for a small box next to fine print, which by checking, will opt you out of getting spam mail from them in the future.
  • Sign off of your account whenever you leave your workstation.

Password Protection Procedures

Passwords are your security measure to prevent others from using your account. The following guidelines and tips should be helpful in maintaining your account security:

  • Change your password often.
  • Never share your password with anyone.
  • Do not respond to phishing emails. We will never ask you for your password.
  • Be sure no one is watching when you type your password.
  • Never write or print your password anywhere, including on output.
  • Destroy printouts that may contain your password.
  • Do not store your password in your dialup setup, e-mail program, or in files or data sets.
  • Don't use the same password for multiple computer systems.
  • Never enter your password on an unknown or unofficial web page.
  • Choose a password that you will easily remember, but not one that others can easily guess. For instance, a password that represents your hobby or special interest is NOT a good idea. Any word which appears in the dictionary can be "hacked." GatorLink password requirements follow these best practices.
  • Combinations of uppercase letters, lowercase letters, digits and symbols are recommended and required for GatorLink passwords.
  • If you suspect that someone has obtained your password and accessed your account, change your password immediately.
  • Report any suspected unauthorized use of your account to security@ufl.edu

Adapted from February 2000 article "Security Team Cracks Down on Hackers and Spammers".

Last revision: April 30, 2009

For assistance, contact the UF Computing Help Desk:   (352) 392-HELP or helpdesk@ufl.edu
 


Center for Instructional and Research Computing Activities
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